Out of Office Templates by Industry: 40+ Professional Examples (2026)

Subject: Dr. [Name] - Out of Office

Thank you for your email.

I am out of the office from January 15-22 and will not be monitoring this email.

IMPORTANT: This email is not monitored for medical emergencies.

• For medical emergencies, call 911 or visit your nearest emergency room
• For urgent medical questions, call our office at (555) 123-4567 (24/7)
• For prescription refills, call our pharmacy line at (555) 123-4568
• For appointment scheduling, contact our office staff at admin@clinic.com

I will respond to non-urgent messages when I return on January 23.

Dr. [Your Name]
[Clinic Name]

I am currently out of the office on vacation from January 15-22.

For medical concerns:
• Emergencies: Call 911 immediately
• Urgent care: Contact our nurse line at (555) 123-4567
• During my absence, Dr. Jennifer Smith is covering my patients: dr.smith@clinic.com

I will review and respond to non-urgent messages upon my return on January 23.

Thank you for your understanding.

Thank you for reaching out.

I am out of the office from January 15-22 and will not be checking email or voicemail during this time.

If you are experiencing a mental health crisis:
• Call 988 (Suicide & Crisis Lifeline) - Available 24/7
• Text "HELLO" to 741741 (Crisis Text Line)
• Call 911 if you are in immediate danger

For non-urgent matters, my colleague Dr. Michael Chen is available at michael.chen@therapy.com or (555) 234-5678.

I will respond to your message when I return on January 23.

Take care,
[Your Name], LMFT

Thank you for contacting [Clinic Name].

Dr. [Name] is out of the office January 15-22.

For pet emergencies:
• Our clinic remains open with Dr. Sarah Johnson providing care
• Call our main line: (555) 123-4567
• After hours emergencies: [Emergency Vet Hospital] at (555) 987-6543

For non-urgent matters, I will respond when I return on January 23.

I am currently out of the office from January 15 through January 22 with no access to email or voicemail.

IMPORTANT: If you have a time-sensitive legal matter, court filing deadline, or statute of limitations concern, please contact my colleague Attorney Sarah Johnson immediately at:
• Email: sarah.johnson@lawfirm.com
• Phone: (555) 123-4567

For general inquiries, please contact our office administrator at admin@lawfirm.com or call (555) 123-4500.

I will respond to all other messages upon my return on January 23.

Please note: This automated response does not constitute legal advice or create an attorney-client relationship.

Regards,
[Your Name], Esq.
[Law Firm Name]

Thank you for your email.

I am on vacation from January 15-22 and will have limited access to email.

For urgent legal matters requiring immediate attention:
• General Counsel: Robert Taylor at robert.taylor@company.com
• Contracts: Jennifer Lee at jennifer.lee@company.com
• Compliance: Michael Chen at michael.chen@company.com

I will review and respond to non-urgent emails when I return on January 23.

Best regards,
[Your Name]
Senior Corporate Counsel

I am out of the office from January 15-22.

For assistance during my absence:
• Case-related matters: Contact Attorney Jane Doe at jane.doe@lawfirm.com
• Document requests: Contact paralegal Tom Smith at tom.smith@lawfirm.com
• General office matters: Call (555) 123-4567

I will respond to your email when I return on January 23.

Thank you for your message.

I am currently out of the office from January 15-22 with limited access to email.

For time-sensitive financial matters:
• Account questions: Contact my associate advisor Lisa Park at lisa.park@advisor.com or (555) 234-5678
• Trading authorization: Contact our operations desk at (555) 123-4567
• Urgent portfolio concerns: Contact my supervising principal at supervisor@advisor.com

I will review your message and respond within 2 business days of my return on January 23.

Best regards,
[Your Name], CFP®

I am out of the office January 15-22 and will be checking email periodically.

For active deal matters:
• M&A transactions: Contact Sarah Johnson at sarah.johnson@bank.com
• Capital markets: Contact David Lee at david.lee@bank.com
• Client coverage: Contact Jennifer Smith at jennifer.smith@bank.com

For extremely urgent matters, you may reach me on my mobile at (555) XXX-XXXX.

I will respond to all other emails upon my return.

I am out of the office from January 15-22.

Given the upcoming tax deadline (April 15), please note:
• Tax preparation: Contact CPA Michael Chen at michael.chen@accounting.com
• Bookkeeping questions: Contact our bookkeeping team at books@accounting.com
• IRS notices: Forward immediately to notices@accounting.com (urgent)

I will prioritize tax-related emails when I return on January 23.

Regards,
[Your Name], CPA

OOO: January 15-22 (Back Jan 23)

For code reviews and PRs:
• Frontend: @sarah-dev (sarah@company.com)
• Backend: @mike-backend (mike@company.com)
• On-call rotations: Check #oncall Slack channel

For production issues: Page on-call via PagerDuty

I'll catch up on GitHub notifications when I return.

--
[Your Name]

Hey! I'm OOO January 15-22.

Product coverage:
• Payments team: Jessica @jessica (jessica@company.com)
• Search features: Tom @tom-pm (tom@company.com)
• Roadmap questions: Our VP Product @alice

Sprint planning on Jan 24 - I'll be there!

Urgent? Slack me @yourhandle (I'll check sporadically)

Cheers,
[Your Name]

[OOO] Jan 15-22

Infrastructure coverage:
• Prod incidents: Page on-call (see PagerDuty schedule)
• AWS questions: @cloud-team in #devops
• Deployments: @mike-devops (mike@company.com)
• K8s cluster: @sarah-k8s (sarah@company.com)

Monitoring dashboards: https://grafana.company.com
Runbooks: https://wiki.company.com/runbooks

Back online Jan 23.

✨ OOO: January 15-22

Design needs? Reach out to:
• Product design: Emma @emma-design (emma@company.com)
• Design system: Alex @alex-ds (alex@company.com)
• User research: Jamie @jamie-ux (jamie@company.com)

Figma files are up to date in our shared workspace.

I'll review feedback when I'm back on the 23rd!

[Your Name]

Dear Students and Colleagues,

I am out of the office from January 15-22 attending a conference and will not be checking email regularly.

For students:
• Course materials are available on Canvas/Blackboard
• Office hours will resume on January 23
• For urgent academic matters, contact our department administrator at admin@university.edu

For colleagues:
• Department matters: Contact Department Chair Dr. Jane Smith at jane.smith@university.edu
• Committee work: Contact Vice Chair Dr. Michael Lee

I will respond to emails within 48 hours of my return.

Best regards,
Dr. [Your Name]
Professor of [Department]

Hello,

I am out of the office January 15-22. A substitute teacher will be covering my classes.

Students and Parents:
• Lesson plans and assignments are posted in Google Classroom
• Homework is due as scheduled
• For urgent matters, contact our office at (555) 123-4567

I will respond to non-urgent emails when I return on January 23.

Thank you,
Mr./Ms. [Your Name]

Thank you for contacting [School Name].

I am out of the office from January 15-22.

For immediate assistance:
• Student issues: Contact Assistant Principal Sarah Johnson at sarah.johnson@school.edu or (555) 234-5678
• Parent questions: Contact our office manager at office@school.edu
• Emergency situations: Call our main office at (555) 123-4567

I will respond to your email within 24 hours of my return on January 23.

Regards,
[Your Name]
[Title]

Thanks for reaching out!

I'm currently out of office January 15-22, but I don't want to keep you waiting.

For immediate assistance:
• Existing customers: Contact your Customer Success Manager or csm@company.com
• New inquiries: My colleague Sarah Johnson will help you: sarah.johnson@company.com or (555) 234-5678
• Pricing questions: Contact sales@company.com
• Technical questions: Contact solutions@company.com

I'll personally follow up with you when I return on January 23.

Looking forward to connecting soon!
[Your Name]

Hey there!

I'm OOO Jan 15-22, but our team has you covered.

Interested in [Product]? Here's what to do:
• Book a demo: [calendar link]
• Email our SDR team: bdr@company.com
• Call us: (555) 123-4567
• Live chat on our website: company.com

I'll reach out personally when I'm back on the 23rd.

Cheers,
[Your Name]

Hi!

I'm on vacation January 15-22 and want to make sure you're taken care of.

Your coverage team:
• Technical support: support@company.com (24/7)
• Covering CSM: Jessica Lee at jessica.lee@company.com
• Urgent account matters: Call (555) 123-4567 and ask for the CS team lead

Jessica has full context on your account and will ensure smooth sailing until I'm back on the 23rd.

Thanks for your partnership!
[Your Name]

Thank you for contacting [Company] Support!

I'm currently out of office January 15-22, but help is available 24/7:

Get immediate help:
• Email: support@company.com (Response within 4 hours)
• Live Chat: Available on company.com (Mon-Fri 9am-5pm EST)
• Phone: (555) 123-4567 (Mon-Sun 8am-8pm EST)
• Help Center: help.company.com

Your ticket #[TICKET_NUMBER] remains open and our team is monitoring it.

Best regards,
[Your Name]
Customer Support Team

I'm out of office January 15-22.

For technical support:
• Critical (P1) issues: Email critical@company.com or call (555) 123-4567
• Standard support: Open a ticket at support.company.com
• My coverage: Senior Engineer Mike Chen at mike.chen@company.com

Existing tickets:
All open tickets have been transferred to the support team and will be handled promptly.

I'll review your message when I return on January 23.

Thank you for reaching out!

I'm on vacation January 15-22, but your home search doesn't have to wait.

Active buyers - your coverage:
• Showings: Contact my colleague Alex Martinez at alex@realty.com or (555) 234-5678
• Offers & negotiations: Alex has full authority and context on your search
• General questions: Our office at (555) 123-4567

New inquiries:
• Schedule a consultation: [calendar link]
• Browse listings: [website]

I'll personally follow up when I return on January 23.

Happy house hunting!
[Your Name]

I am out of the office from January 15-22.

For property emergencies (water, fire, security):
Call our emergency line: (555) 911-HELP

For maintenance requests:
• Submit via tenant portal: portal.property.com
• Email: maintenance@property.com
• Call: (555) 123-4567

For leasing questions:
Contact our leasing manager Jennifer at jennifer@property.com

I will respond to non-urgent emails when I return on January 23.

OOO: January 15-22 ☀️

Marketing coverage:
• Campaigns: Sarah @sarah-marketing (sarah@company.com)
• Content: Tom @content (tom@company.com)
• Social media: Emma @social (emma@company.com)
• Analytics: Mike @analytics (mike@company.com)

Campaign calendar is updated through end of month.

Back in action January 23!

[Your Name]

✨ Out of Office: Jan 15-22

Design requests? Here's who can help:
• Brand design: Alex @alex-design (alex@company.com)
• Web graphics: Jamie @jamie-web (jamie@company.com)
• Rush projects: Our design director at director@company.com

All current projects are delivered or scheduled!

Back Jan 23 with fresh ideas 🎨

[Your Name]

Thank you for contacting [Agency Name].

I am out of the office from January 15 through January 22.

For assistance during my absence:
• General inquiries: Contact our main office at (555) 123-4567
• FOIA requests: Submit to foia@agency.gov
• Press inquiries: Contact our communications office at press@agency.gov
• Urgent matters: Contact my supervisor [Name] at supervisor@agency.gov

I will respond to your email within 3 business days of my return on January 23.

Sincerely,
[Your Name]
[Title]
[Agency Name]

I am out of the office from January 15-22 with limited access to email.

For media inquiries:
Contact our press office at press@company.com or call our media line (555) 123-4567.

For urgent PR matters:
Contact our VP of Communications, Sarah Johnson, at sarah.johnson@company.com or (555) 234-5678.

I will respond to non-urgent emails when I return on January 23.

Best regards,
[Your Name]